🫧Zapier Integration
Zapier is an online automation tool that connects to your favorite apps, via App CRM with Gmail, Slack, Mailchimp, Google Sheets, Google Docs, and more. You can connect App CRM to many apps to automate repetitive tasks without coding or relying on developers to build the integration. It's easy enough that anyone can build their own app workflows with just a few clicks.
For example, maybe you want when new contact is created in App CRM to save the contact data in Google Sheets, everytime a contact is created, you could copy all the data and manually save the data in Google Sheets, but with App CRM Zapier integration you can automate this, saving you time and effort.
Terminology
Zap
A Zap is an automated workflow between App CRM and your other apps that you are using. For example, you may have a Zap that saves your App CRM contacts to Google Sheets. Zaps consist of at least two parts: a trigger and one or more actions.
Trigger
A trigger is the event in App CRM that starts the Zap. Once you set up a Zap, Zapier will monitor App CRM event, the trigger in this case, is when contact is created in App CRM.
Action
An action is the event in App CRM that completes the Zap. For the save App CRM contacts to Google Sheets example, the action is saving the contact data from App CRM to Google Sheets.
Task
Each piece of data you run through your Zap counts as a task. That means if your Zap adds 100 contacts to Google Sheets automatically, your Zap just performed 100 tasks. Every task your Zap performs is another task that you don't have to do manually. It's important to keep in mind the number of tasks your Zaps run, because it helps determine which Zapier plan is best for you.
Invitation Link
The Zapier integration is at "Invite Only" and "Testing" stage, we are inviting you to test the integration before it's available for everyone.
In order to get invited to App CRM Zapier integration, you will need to share your purchase key to get the invitation link.
Navigate Settings -> Integrations->Zapier
Enter your purchase key
Click Get Integration Link
After we verify your purchase key, the integration link will shared with you, open the link in new tab and accept the App CRM integration.
After you accepted the integration, you can use Zapier and App CRM as any other Zapier application.
Benefits of Using Zapier Integration
Integrating App CRM with Zapier opens up a world of possibilities for automating workflows and syncing data across various services. Here are some key benefits:
Streamlined Deal Creation
Automate Deal Entries: Create deals in App CRM automatically from various platforms like email marketing tools, e-commerce platforms, or customer support services.
Efficiency in Sales Process: Reduce manual data entry, ensuring quick and accurate deal creation.
Seamless Contact Management
Automated Contact Creation: Instantly add new contacts to App CRM from different services, such as sign-up forms, webinar platforms, or online shopping carts.
Consolidated Customer Data: Keep customer information centralized and up-to-date, enhancing communication and relationship management.
Data Synchronization
Automatic Updates: Automatically sync updates across platforms. For instance, when a contact is updated in another app, the changes reflect in App CRM.
Unified Data: Ensure consistent information across all business tools, reducing errors and duplications.
Customized Workflow Automation
Tailored Triggers and Actions: Create custom Zaps to automate tasks that are unique to your business needs, such as sending personalized follow-up emails or notifications.
Enhanced Productivity: Focus on high-value activities by automating repetitive tasks.
Cross-Application Connectivity
Wide Range of Integrations: Connect App CRM with over 2,000 web applications available on Zapier, unlocking endless automation possibilities.
Flexibility and Scalability: Adapt and expand your workflow automation as your business grows and evolves.
By leveraging Zapier integration, App CRM becomes an even more powerful tool, seamlessly connecting with other apps to automate tasks, sync data, and enhance overall business efficiency.
Authentication
In order Zapier to communicate with your App CRM installation and manage the steps, our Zapier integration requires your App CRM installation URL and an API Key from your account.
Keep in mind that each user that has access to API in your App CRM installation can generate API keys and create Zaps via Zapier to automate different tedious tasks.
The first time you will try to create a zap in Zapier for App CRM, either via trigger or action, Zapier will ask you to authenticate your App CRM account, follow the steps below in order to perform an authentication.
Before starting, make sure to generate API Key in your App CRM dashboard by clicking the sidebar profile dropdown and then click Personal Access Tokens, copy the API Key to a secure location as after the key is generated it is the only time it will be shown. You can name the key e.q. "Zapier" so you can easily recognize that this key is used for Zapier.
Choose an app, for example App CRM.
Choose trigger event, for example "New Contact"
Click Continue
Click Sign in to App CRM
A popup window will be opened to add your Access Token and Host.
Add the API key you previously generated in the Access Token field and add your App CRM App URL in the Host field, the App URL is the URL you entered during installation and the URL you are accessing your App CRM installation.
Make sure that the App URL does not end with ending slash.
Click Yes, continue and Zapier will save the credentials for future usage, you won't need to add your credentials again unless the API key is invalidated.
Triggers
Deal Stage Changed - Triggers when deal is moved to a stage
New Contact - Triggers when new contact is created
New Company - Triggers when new company is created
New Deal - Triggers when new deal is created
New Product - Triggers when new product is created
Contact Updated - Triggers when contact is updated
Company Updated - Triggers when company is updated
Deal Updated - Triggers when deal is updated
Actions
Make sure to turn off your zaps when importing huge amount of data. It's highly recommended to temporary disable the zaps from your Zapier account to prevent thousands of zaps triggering because of the created records, this will help you to not waste your remaining tasks in your Zapier account.
Create Actions
Create Contact - Creates a new contact INSTANT
Create Company - Creates a new company INSTANT
Create Deal - Creates a new deal INSTANT
Create Product - Creates a new product INSTANT
Create Activity - Creates a new activity INSTANT
Add Product to Deal - Adds a new product to deal INSTANT
Update Actions
Update Company - Updates a company
Update Deal - Updates a deal
Update Contact - Updates a contact
Perform Search In Zaps
Find Deal - Find deal by name or ID.
Find Contact - Find contact by name, email, phone number or ID.
Find Company - Find company by name, email, domain, phone number or ID.
Find Product - Find product by name, SKU or ID.
Find User - Find user by name.
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